Weekly Update WVDHSEM Uses Audit Findings as Opportunity for Improvement

4/13/2019

 WEEKLY UPDATE
West Virginia Division of Homeland Security and Emergency Management
Uses Audit Findings as Opportunity for Improvement
Charleston, W.Va. - The Division of Homeland Security and Emergency Management (DHSEM) will provide a weekly update on the status of programs and activities taking place within the organization to ensure transparency and accountability to the citizens of West Virginia.

Recent reports focused on the findings from the 2018 Single Audit Report, an annual review examining how West Virginia handles federal funds, funds that are vital to DHSEM’s mission. The Single Audit looked at the past two years for DHSEM, July 1, 2016, through June 30, 2018, and assessed our compliance with reporting requirements, internal controls, and overall grant management.
The findings showed that DHSEM needed to improve our internal processes by strengthening policies and procedures, assuring that reporting and transactions were reviewed, corrected when necessary, and approved. Further, we needed to make sure the ultimate recipients of this funding are aware of and comply with all requirements for managing grants.
Using each of the findings as an opportunity for improvement, DHSEM has since corrected 17 of the 20 findings and implemented new processes and procedures. We continue to address findings of the past Legislative audits, internal reviews and a FEMA audit. All are being used to develop metrics for corrective actions and ensuring better processes, procedures and compliance in the future.
In October 2018, Governor Justice directed that the West Virginia Adjutant General’s Department oversee DHSEM. Through this realignment, DHSEM has worked closely with the West Virginia National Guard, updating internal processes and procedures and increasing DHSEM’s capacity to meet the needs of the State and better serve the citizens of West Virginia.
A Review Department was created within DHSEM and is functioning as an internal monitor for compliance. Sub-recipient monitoring is ahead of schedule and the monitoring team is expected to grow. Additions to this team will allow DHSEM to assist more communities throughout the state with monitoring visits and training, so all projects are successful.
The 2018 Single Audit provides DHSEM a snapshot of where we can improve. By heeding this past audit, we have made numerous beneficial changes within the organization. In a remarkably short amount of time, a tremendous amount of work has been accomplished to enhance our standard operating procedures and policies and find additional ways we can improve as an organization.
“Our core capabilities ensure that West Virginia is best positioned for preparedness, mitigation, response and recovery in the event of disasters and emergencies of every scale,” said DHSEM Director Mike Todorovich. “Careful management of resources and good stewardship of funds is a cornerstone of the trust placed in us by our citizens and our leaders to carry out these responsibilities. We will continue to utilize feedback, audits, and other forms of monitoring to provide the best response capabilities for our State.”
The upcoming Single Audit for fiscal year 2019 will demonstrate the results of improvements continually being made within our organization.
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For more information, contact the West Virginia Division of Homeland Security and Emergency Management Public Information Officer Lora D. Lipscomb at: (304) 558-5380 or email: lora.d.lipscomb@wv.gov or the West Virginia National Guard Public Affairs Office at: (304) 561-6762 or email: holli.r.nelson.mil@mail.mil


Contact Information

Lora Lipscomb, WVDHSEM Public Information Officer